Expiration Date: February 28, 2017
Hiring for this position is contingent upon award announcement with a projected start date of April 1st, 2017.
Department: Health Systems Management
Reports to: Director of Health Systems Management
Employment Category: Full-time; Regular
FLSA Status: Non-exempt
Founded in 1986, Great Plains Tribal Chairmen’s Health Board (GPTCHB) conducts health research, disease prevention, community outreach, recovery support, and technical assistance alongside the 17 tribes and one Indian Service Area in South Dakota, North Dakota, Nebraska and Iowa. GPTCHB also serves as an advocate to federal agencies, state and local partners, and academic institutions on behalf of its member tribes.
The data entry/accounts receivable coordinator performs data entry to maintain databases through custom software and is responsible for various accounts receivable functions. The coordinator is responsible for accuracy, efficiency and retrieval of processed data. Additionally, the coordinator will proof material as required and generate data reports as required. The data entry/accounts receivable coordinator reports to the director of health systems management.
Specific duties include, but are not limited to:
- Perform data entry using word processing, spreadsheet or database commands and formats material as required. Prepare graphic exhibits using software for presentations and agendas.
- Enter, revise and/or combine materials such as samples, numerical data, record logs and preformatted data retrieval information.
- Create data directories/subdirectories for file and report generation retrieval purposes. Maintain paper and/or electronic files of entered data.
- Review discrepancies in data received, request clarification or advise supervisor of issues related to data and perform data verification routine in accordance with organizational procedures.
- Interact with departmental and other staff on matters affecting data and publication flow and make recommendations for improvement or enhancement to job processes to ensure standards in data entry, collection and retrieval.
- Apply payments from governmental and private payers.
- Research and solve payment discrepancies.
- Process payments and credits
- Make adjustments to accounts as needed.
- Prepare daily manual deposits.
- Prepare reports for the director of health management systems.
- Additional duties as assigned by the director of health management systems.
- Effectively plan and organize workload and schedule time to meet the demands of the position.
- Work in a cooperative and professional manner with GPTCHB staff and stakeholders.
- Treat Great Plains tribes and collaborators with dignity and respect.
- Utilize effective verbal and written communication skills.
- Abide by the GPTCHB policies, procedures, and structure.
- Attend GPTCHB meetings, events, and other functions as required.
- Advance personal educational development by attending training sessions and seminars as appropriate.
- Exemplify excellent customer service with tribal stakeholders, health board colleagues, program partners, service recipients, visitors and guests.
- Foster a work environment of wellness, courtesy, friendliness, helpfulness and respect.
- Relate well and work collaboratively with coworkers and all levels of staff in a professional manner.
- Familiarity and/or experience working with American Indian populations and respect for and knowledge of traditional, cultural and spiritual practices of diverse American Indian communities, as well as an ability to work with other culturally and ethnically diverse populations.
- Consistently demonstrate respect for and acceptance of differing capabilities, cultures, gender, age, sexual orientation and/or personalities.
- Maintain and ensure organizational privacy and confidentiality.
- Must be able to handle crisis and tolerate stress professionally.
- Must be self-directed and take proactive initiative to assist others.
- Possess the ability to resolve issues with other departments and coworkers without direct supervision.
- Able to exercise flexibility to alter plans/routines when situations require and continue to perform without projecting stress/frustration that would adversely affect the work environment.
- Ability to maintain a flexible work schedule, including evenings, weekends and overnight or extended travel as necessary.
- Ability to effectively present information in one-on-one and small group situations to community members, consumers and other employees of the organization.
- Proficiency with computer programs (Word, Excel, PowerPoint) and other Internet technologies.
- Valid driver’s license must be kept current, and certificates, credentials or licenses must be kept current and consistent with regulations required by applicable federal, state and/or grant regulations.
- Ability to promote an alcohol-, tobacco- and drug-free lifestyle.
- Embrace modes of appearance and attire that reflect a professional presence.
- Adhere to GPTCHB policies and procedures.
- High school diploma or GED required; associate’s degree preferred.
- A minimum of two-three years of experience in data entry and/or accounts receivable preferred.
- Knowledge of word processing, basis spreadsheet and database maintenance and a working knowledge of Microsoft Office products.
- Experience with RPMS and EHR preferred.
- Knowledge of CMS guidelines
- Excellent verbal and written communication skills with the ability to be detail oriented.
- Computer and technical skills (including Word, PowerPoint, Excel, Outlook, etc.).
- Experience that indicates the ability to interact effectively with leaders among American Indian communities, government agencies, scientific and academic communities, medical and health-related organizations, nongovernmental groups and the public at large is required.
Work Environment/Physical Demands
The characteristic demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
While performing the duties of this job, the employee is frequently required to stand, walk, sit and use hands to finger, handle or feel. The employee may be required to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 25 pounds and frequently lift and/or move up to 50 pounds. The employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Travel: Minimal out-of-town or local travel required up to one to two days per quarter.
Native American/American Indian Preference in hiring will be applied as defined in title 25 usc 44-46 &474.
Employment is contingent upon the outcome of all required criminal background checks.
To apply, please complete the online employment application found at www.gptchb.org.
For questions, please contact Beth Lee, Business Planning and Development Manager, at firstname.lastname@example.org.
To apply for this job please visit the following URL: http://gptchb.org/online-application/ →